Confirms the invoice is still open and reads the amount, work, and terms
Finance · 4 agents
Invoice Chaser
installed in 72 hours.
The system watches your accounting system read-only and wakes on its own at day 3, 10, and 20 past due. Reminders reference the real invoice and work. A classifier reads every response and pauses the sequence the moment a dispute or a payment promise appears.
$2,500 install $400 a month after 30 days Cancel anytime
Jamie / finance systemInvoice Chaser
Live Trigger
Day-10 timer fires on invoice #1042, $4,200, Harbor Dental. Ledger reader confirms still open; relationship checker finds no dispute and a history of paying on the second reminder.
Output
Hi Ann, quick note that invoice #1042 for the September website work ($4,200) is now ten days past due. Here is the payment link again. If something is holding it up on your end, just reply and we will sort it out. — Tom
Auto-sent. Ann replied "paying Friday." The classifier tagged it a promise, paused the day-20 step, and logged the date so nothing chased her before Friday.
4agents in the system
2run at the same time
4ways it fires itself
1approval gate you control
The agent graph.
This is what you are buying. Not one prompt in a loop: a trigger that fires without you, agents that run at the same time, a chain that only starts once they all report, and one gate where the work meets a person.
Goes off Fires on the ledger and the clock
Payment clearing is a trigger too, so a paid invoice stops being chased within the hour.
- Invoice passes due date
- Day-3 / day-10 / day-20 escalation timers
- Inbound reply
- Payment cleared
In parallel Two agents check state at once
Never send a reminder for something already paid, or to a client in the middle of a dispute.
Ledger reader Relationship checker Looks for open disputes, prior promises, and how this client usually pays
In series Then, in order
Tone escalates on a schedule you set, and the classifier can stop the whole sequence.
Escalation writer Drafts the right step: gentle, firmer, then personal from you
Response classifier Sorts replies into dispute, promise, hardship, or question
Approval gate Where it meets you
Reminders are mechanical. Anything about the money itself is not.
- Auto-send: the three reminders from your templates
- Pause and route: disputes, partial-payment offers, hardship messages
- Draft for approval: the day-20 personal message from you
- Never: touching an invoice, applying a payment, or sending through your accounting system
Hands off Then it reports
You get a receivables picture without opening the accounting system.
- Weekly receivables summary by age
- Flags clients whose payment behavior is deteriorating
- Logs every promise made so the next reminder can reference it
What fires it.
- An invoice passes its due date
- Its own day-3, day-10, and day-20 timers
- Any reply on a chased invoice
- A payment clears and cancels the sequence
Your tools, not ours.
- QuickBooks, Xero, FreshBooks, or Stripe
- Your payment link
Where it stops and asks.
Reminders auto-send from your templates. Disputes, partial-payment offers, and hardship messages stop the sequence immediately and route to you with a summary. The connection to your books is read-only.
Best for
- Agencies
- Contractors
- Consultants
- B2B services
- Wholesalers
Illustrative cash-flow math
The arithmetic, labeled as a scenario.
Every number here is illustrative. On kickoff we replace it with your inquiry volume, quote value, list size, or ticket count, and the system reports observed results after that.
- Formula
- $40,000 outstanding × 12 days faster collection
$13,000 less cash tied up on averageIllustrative. Depends on your terms, client mix, and how you invoice today.
What you receive.
- Accounting connector, read-only
- Three-step sequence in your voice
- Dispute and promise classification
- Weekly receivables summary
- Escalation and exclusion rules
$2,500
- 90-minute kickoff: accounts, voice, rules, and approval boundaries
- Triggers wired to your forms, inbox, calendar, and tools
- Every agent in the topology configured on your real history
- A dry run on past cases before anything reaches a customer
- An approval desk you can run from your phone
- Live within 72 hours of kickoff
$400 after 30 days
- Hosting, scheduling, and the trigger watchers, 24/7
- Claude usage up to 1,000 agent runs a month
- Rule, prompt, and routing changes whenever you ask
- A 30-minute tuning call every month
- Weekly report: what ran, what it decided, what it escalated
- Cancel anytime; the bots run to the end of the paid month
It hands off to these.
Bots chain. Invoice Chaser finishes its run by handing the result to the next system, so one trigger can carry a customer from first contact to a paid, reviewed job with no one retyping anything.
InstalledInvoice Chaser
ThenQuote ChaserA scheduler that wakes on its own clock and runs a three-stage chase until every quote is won or lost.
ThenSupport DeskA retrieval agent, a drafter, and a confidence judge, with escalation as a first-class outcome.
Fleet of 3$6,000 install, then $900 a monthThree chained systems installed together. Saves $1,500 up front and $300 a month against three separate installs.
Questions about Invoice Chaser
Plain answers.
Will it damage relationships?
The tone is yours, it always assumes good faith, and the classifier stops the moment someone explains a problem. Most clients prefer a clear reminder to an awkward call.
Does it touch my books?
Read-only. It never edits invoices, applies payments, or sends anything through your accounting system.
Can I exclude clients?
Yes. Any client, any invoice, any time, as a rule rather than a manual pause.
Install Invoice Chaser
Buy the system.
Keep the desk.
One install for one business. The managed desk starts after 30 days, so the first month has one job: prove this system deserves to stay.
Today$2,500installation
thenAfter 30 days$400per month · cancel anytime
- Live within 72 hours of kickoff
- All 4 agents tuned on your history
- Triggers wired to your tools
- Approval desk on your phone
- Monthly tuning call
- Direct founder support